Tel. 07976 406588
Document scanning service.
Even in this digital age, businesses accumulate paperwork. Whether that is in the form of letters, spreadsheets, diagrams, contracts, project details or more, over the months and years your paper simply piles up.
That’s when you need a document scanning company, like us. A team who will take away those tons of paper and turn them into an online resource that can be stored in your digital files.
At Scantronics, we have witnessed time and again the sheer relief and delight our document scanning services have brought to a variety of businesses when they are no longer overwhelmed by paperwork.
The most obvious benefit of using a document scanning company is that the process frees up space in your business premises. You will no longer have to store boxes of paperwork in your office cupboards and cellars, or under the stairs and desks.
Additionally, digitising your documentation adds to its security. It can no longer be stolen from your office, or be destroyed by fire or flooding.
Bulk document scanning
No job is too big for our document scanning services. We work regularly with businesses whose paperwork fills industrial containers – until we scan it and it can suddenly be stored on a couple of USB sticks.
Many companies have no option but to store documentation on their premises. Professional services businesses such as accountants and lawyers still transfer and retain important and sensitive information in paper form.
In many cases, businesses are obliged by law to retain the paperwork, even if the projects it relates to are no longer current.
For instance, we work with a major client in the aviation space. Laws governing aircraft manufacturers are notoriously and understandably strict, and such firms must keep their documentation for several decades.
We have also delivered document scanning services for St George, the builder responsible for countless homes across London.
Each time its representatives begin work on a new site, they generate significant amounts of paperwork that must be retained and accessible for the duration of the project and beyond.
Scantronics is comfortable with bulk scanning services and can cope with the challenge of scanning and digitising your paperwork – no matter how many boxes or containers you have at your premises.
Document scanning security
We appreciate that one significant concern around document scanning services is the security of the commercially sensitive information contained within your paperwork.
You can be assured that when we take away your paper, we will store it securely while we are in the process of scanning and digitising it.
As soon as all your paperwork has been scanned, we will provide you with the digital copy – and will in most cases deliver this to you by hand to ensure its safe delivery.
Only when you are happy with the quality of our document scanning services and delivery of your electronic PDF files do we dispose of your original paperwork.
Once you instruct us to shred all the paper documents, this is carried out by a certified shredding partner. Once the process is completed, you will receive a Certificate of Shredding.
At this point we will also ensure our continued adherence to GDPR regulations by removing every piece of your information from our servers.
How much does document scanning cost?
Every single job we undertake is different. No two businesses will have exactly the same amount of paperwork that needs to be scanned and digitised.
As a result, we provide an estimate for each job based on the number of pages that will be involved.
Please visit our page dedicated to securing an instant quotation for you. Once you have filled in your details, we will come back to you within 24 hours with your estimate.
Document scanning company
When you work with Scantronics, you get the peace of mind of knowing that your documents are in good hands.
We’ll turn your boxes of paper into digital information that you can keep in your digital files in perpetuity. You can be assured that scanned original documents are accepted for legal purposes.
We take exceptional care of your documents and the information they contain. All paperwork is held securely at our studio in Twickenham while it is being scanned, and is completely disposed of by shredding once you are happy with the digital version.
Most of the organisations who use our document scanning are based in London and within the M25. However, we will travel further afield for substantial projects.
Start your document scanning services journey today
When you realise that it’s time to save space at your place of business by speaking to a document scanning company, we would love to hear from you.
Scantronics has extensive experience in scanning documentation, delivering it to you in digital form and disposing of your waste paper.
You get the peace of mind of knowing your paperwork is in safe hands and is being processed securely and efficiently.
Fill in our simple form today and we’ll provide you with an estimate.
FAQs
Where are my documents taken to?
To our scanning HQ in Hampton Hill, London.
Who takes my documents?
A Scantronics team member undertakes the majority of collections. For larger volume or remotely located projects, we engage a trusted provider pre-approved by the customer.
How are documents destroyed?
By our partners at Ecogen Recycling, who are data-protected, licensed brokers of controlled waste. They shred all confidential material within 24 hours, recycling it into new materials such as newspapers and copier paper. When they’ve finished, we’ll provide you with a Waste Transfer Note (WTN) of confidential destruction.
How long does document scanning take?
That depends on the size of the job! But efficiency is one of our core values, so we’ll be ready to get cracking whenever you are.
Do you provide boxes?
If you can’t borrow or recycle, we’re happy to organise these on your behalf.
Do you provide collection services?
Collection for all jobs within M25 and larger jobs outside are free, with competitive quotes for elsewhere.
Will my scanned documents be legally admissible?
Scantronics processes are fully BIP008, BIP0009, PD0010 and Dublin metadata set compliant, reflecting that we keep 100% control of every stage each document passes through in the scanning process. Where sensitive or high profile subject matter is involved, it’s also important to preserve the quality of the original document and to manage access appropriately. If you have any specific requirements with regard to admissibility, we’ll ensure due diligence prior to the project.
How secure are Scantronics’ processes?
We have a spotless 15 year old security record. Check out how we protect your data in more detail here.
Can you convert paper documents into MS Word or Excel?
Yes, we convert documents into searchable PDFs as standard. In turn, these documents can be converted in Word.
How do I find my scanned files and folders?
We index and organise the data according to your requirement (e.g. by client name, date, invoice number), usually working with our customers at the planning stage to produce the most efficient results.
Do you scan nationwide?
We are a London-based company offering London scanning services, with free collection within the M25 . However, in addition to document scanning London, we charge competitive rates to travel to all accessible parts of the U.K. to work on projects large or small.
What size of pages can be scanned?
Anything up to A0.
How are the digital documents delivered?
They can be delivered as a physical disc or USB or saved directly to a digital location of your choice. (e.g. Dropbox)
Can you OCR documents?
Yes, all documents are run through optimal character recognition as standard.
Tel. 020 8487 3713
Services we offer
Even in this digital age, businesses accumulate paperwork. Whether that is in the form of letters, spreadsheets, diagrams, contracts, project details or more, over the months and years your paper simply piles up.
Most organisations generate considerable volumes of paperwork as they go about their day-to-day business. Over time, this can create significant document management issues.
More and more people are eager to enhance the process of preservation by having their favourite photos scanned so that they can store them away safely in digital format.
One of the great benefits of the digital age is that it is possible to convert written materials into online reading matter simply by using a book scanning service like ours.
Get an instant quote emailed to you
Answer just a few simple questions using our online form, and we’ll send a quote your way.
