We’ll take you through some simple questions, which may include:
- How many boxes do you have, and what is the average number of sheets or (sheets within folders) in the box?
- Is the paper in folders, lever arch files, or loose, and how many are in a typical box?
- What paper sizes are in the box (typically A4 or mixed A4 and A3, but can go up to A0)
- Are the papers held together by staples, clips, plastic wallets, or another method?
- What are the indexing requirements?
- Is the paper: a. black and white? b. mixed black and white and colour? c. all colour? Single or double-sided?
- What is the timescale for your project, and who are the contacts?
To our scanning HQ in Hampton Hill, London.
A Scantronics team member undertakes the majority of collections. For larger volume or remotely located projects, we engage a trusted provider pre-approved by the customer.
By our partners at Ecogen Recycling, who are data-protected, licensed brokers of controlled waste. They shred all confidential material within 24 hours, recycling it into new materials such as newspapers and copier paper. When they’ve finished, we’ll provide you with a Waste Transfer Note (WTN) of confidential destruction.
That depends on the size of the job! But efficiency is one of our core values, so we’ll be ready to get cracking whenever you are.
If you can’t borrow or recycle, we’re happy to organise these on your behalf.
Collection for all jobs within M25 and larger jobs outside are free, with competitive quotes for elsewhere.
Scantronics processes are fully BIP008, BIP0009, PD0010 and Dublin metadata set compliant, reflecting that we keep 100% control of every stage each document passes through in the scanning process. Where sensitive or high profile subject matter is involved, it’s also important to preserve the quality of the original document and to manage access appropriately. If you have any specific requirements with regard to admissibility, we’ll ensure due diligence prior to the project.
We have a spotless 15 year old security record. Check out how we protect your data in more detail here.
Yes, we convert documents into searchable PDFs as standard. In turn, these documents can be converted in Word.
We index and organise the data according to your requirement (e.g. by client name, date, invoice number), usually working with our customers at the planning stage to produce the most efficient results.
We are a London-based company offering London scanning services, with free collection within the M25 . However, in addition to document scanning London, we charge competitive rates to travel to all accessible parts of the U.K. to work on projects large or small.
Anything up to A0.
Any formats on request, most frequently PDF or Jpeg.
They can be delivered as a physical disc or USB or saved directly to a digital location of your choice. (e.g. Dropbox)
Yes, all documents are run through optimal character recognition as standard.