Assist compliance with your environmental policy by reducing paper in the office
Your files are accessible from many different locations and you have the ability to share relevant documents between departments or off site, password security and encryption can be added to restrict access
Large format drawings which are also kept by organisations within the public sector,can be difficult to handle when trying to locate one particular large map or plan.
Scantronics scanning services can convert these into TIFF, JPEG or PDF documents which you can search through at your convenience from your work PC.
Council Public Sector offices frequently store and archive documents from their projects, services and administration areas which result in filing cabinets and archive boxes full of paper files throughout many areas.
Most of these departments are likely to have documents stored and the storage need grows over time.
Some council document types that fall into this category are:
Area planning and Architects
Building control and regulations
Invoices and Accounts Statements
Service assessment and referral documents
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Scantronics provides councils/government agencies with a solution that scans documents so that they be stored, archived resulting in less boxes full of paper.
Benefits and Claims
The time it takes for each member of staff in each department to search for a specific document among the many filing units can add up to many hundreds of hours over the course of a year
There is always a risk with paper files over potential fires, floods, lost or stolen data. Most local government organisations would be starting records from scratch if disaster struck.
Electronic scanning and archiving is the solution to this problem, it is a service Scantronics have provided to local councils such as Kingston and Camden to help them manage their files in a much safer, easier and more efficient manner.
By having documents scanned, you can store them safely on DVD’s or on a local network or a document management system with security levels as needed.