Document Digitisation Service
Many organisations generate considerable volumes of paperwork as they go about their day-to-day business. Over time, this can create significant document management issues.
At Scantronics, we can carry out the document digitisation of all your paperwork. However, when we apply our document management system to digitise your documentation, we are not merely ensuring it can be stored more efficiently. We are upgrading it.
As part of our scanning process, we use Optical Character Recognition, a piece of software that enables you to search the resultant PDF version of your documents.
The savings in terms of time are incalculable. No longer do you have to leave your desk and spend hours searching through a cellar or cupboard to find the right box – then rifle through it to find the exact piece of paper you are looking for.
Now you can find the document online quickly and easily. And when you have done so, you can search through it to find the information you need.
This is particularly helpful when, for instance, you have a contract several hundred pages long from 25 years ago that contains a single clause that you urgently need to check.
We also have the capability to convert that PDF into a Word document, so that you can edit and overwrite stored paperwork if you need to.
Document management system
The other significant issue around document management as your paperwork builds up is around space.
We have all spent time in offices where every spare bit of room – under desks, in cupboards, in the cellar – was taken up by boxes full of paperwork that could not be thrown away.
Surely there must be a method of storing all that vital, sensitive and commercial information in a more efficient and contemporary way?
Indeed there is, through the process of document digitisation. No longer do you have to keep a hard copy of every original document from present and past projects.
Gone are the days when you have to root through box after box of old paper to find the document you are looking for. Instead, all the information is stored digitally and accessed quickly and easily.
Document Digitisation London
When you require document digitisation or document management services in London, we are on hand to help.
From our studio base in Twickenham, we can easily reach the tens of thousands of businesses across the capital that generate and store significant volumes of important commercial paperwork.
We work with numerous organisations across a broad range of sectors, all of them united by the need to manage their documentation.
- Professional services firms such as legal and accountancy practices
- Property and facilities management businesses
- Healthcare organisations that must store huge amounts of highly sensitive information
- Education providers and government departments with strict compliance obligations
In all instances, the organisation’s information is kept securely at our premises while the process of document digitisation is under way.
Once that process is complete, and only when you are happy with the digitised version of your information, we dispose of the original paperwork by shredding it thoroughly and efficiently.
As soon as you instruct us to shred all your paper documents, this is carried out by a certified shredding partner. You receive a Certificate of Shredding once it is completed.
Our focus is on businesses based in London and within the M25, but we will carry out document management services for organisations further afield with significant volumes of paperwork that require our attention.
Digitise Paper Documents
We’re fond of saying at Scantronics that no job is too big or too small. We work with companies who have shipping containers full of paperwork that needs to be digitised, while we’ll also help out small firms who have a few ring-binders that require our services.
What matters is the difference our service makes when we digitise your paper documents.
You’ll save space in your office and you’ll save time when you want to refer to a piece of information stored in your new digital files. You’ll even save on your shoe leather now that you no longer have to traipse down to the office basement or from cupboard to cupboard looking for that one elusive folder.
Digitisation of your paperwork as part of your document management system makes sound business sense for so many reasons and will make your processes and operations more effective and efficient.
Start Your Document Scanning Services Journey Today
When you realise that it’s time to save space at your place of business by speaking to a document scanning company, we would love to hear from you.
Scantronics has extensive experience in scanning documentation, delivering it to you in digital form and disposing of your waste paper.
You get the peace of mind of knowing your paperwork is in safe hands and is being processed securely and efficiently.
Fill in our simple form today and we’ll provide you with an estimate.